Henkel NA
Challenge:
An executive was faced with the prospect of processing forms for the self-identification of disabilities and veteran’s status to over 7,000+ employees. This was a daunting exercise as she was a team of one.
Value Creation:
ChameleonDocs software automated the entire process requiring only an Excel spreadsheet containing the list of 7,000+ employees with personal data.
Results:
- A ChameleonDocs mail merge emailed invitation letters with PINS to invitees who then logged on to a ChameleonDocs portal.
- ChameleonDocs automatically scanned the forms and stored them in a legally
trusted database. - ChameleonDocs document analysis showed a table of all entries to this form in a highly visual format, saving time and expense for the single user.
- A report was created and submitted to legal with all the data needed in an easy to read format.
Michigan Public Power Agency
Challenge:
Two compliance administrators must execute an internal compliance program of 535 NERC standards for 15 cities.
Value Creation:
ColorCodeIT software streamlined documents and data needed from operations performing a continuous, formulaic compliance audit without any guessing.
Results:
ColorCodeIT automation accelerated the audit preparation and maintenance process making 2 administrators as effective as a department of 20.
Targeted tasks were managed to close gaps and predictively forecast auditor questions according to the methodology metrics. Auditors held to the MPPA methodology and were able to establish completeness and accuracy to the standards as mapped to policies and procedures.
ConEdison Orange & Rockland Utilities
Challenge:
An inexperienced IT team struggle to understand the terms and procedures necessary to comply with information technology standards.
Value Creation:
ColorCodeIT software methodology and gap analysis carefully separated IT terms and procedures, allowing the mapping of current processes to the CIP standards, exposing surprisingly few shortcomings and educating the staff on how to explain their compliance to the standards in a formulaic manner.
Results:
ColorCodeIT delivered a structured approach which allowed the team to focus on the issues that mattered most to the auditors. Adjustments were made which resulted in the company moving from 40% compliance to 100% with ColorCodeIT. Compliance staff proudly demonstrated their compliance evidence and achieved a highly successful audit.